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VILLAGE HEARTH CATERING
11040 MAIN STREET, HEWITT, WI 54441 (715) 384-8755 / CATERING 7 DAYS/ WEEK
 
CATERING PLANNER:
1. EVENT DATE & OCCASION
2. EVENT LOCATION & VENUE ADDRESS 
3. EVENT DELIVERY DETAILS--cart or carry in, steps, entrance, parking
4. EVENT HOST CONTACT INFORMATION
5. ESTIMATED GUEST COUNT (Plan enough the leftovers are yours!)
6. EVENT BUDGET GOALS
7. VHC BUFFET MENU SELECTIONS
8. DISPOSABLE SERVICE or UPGRADED CHINA SERVICE wth LINENS
9. MULTI-SIDED BUFFET LOCATION & DETAILS--outside buffets = nonwindy area
10. GUEST ARRIVAL or CEREMONY/SPEAKER TIMES
11. BUFFET SET UP TIME, MEAL TIME AND PICK UP TIME/ BOX UP YOUR LEFTOVERS
12. WAITSTAFF or NON-SERVICE EVENT
13. TABLE ARRANGEMENTS, HEAD TABLE, MEAL/DESSERT/BEVERAGE BUFFET TABLES
14. EVENT & VENUE CONTACT PERSON INFORMATION
15. EVENT DATE DEADLINE for BOOKING with DEPOSIT & CONTRACT--VHC quotes valid for 30 days
16. EVENT DATE FINAL PAYMENT, GUEST COUNT & DETAILS--due 2 weeks prior to event
17. VHC ACCEPTS CHECK, CASH or CREDIT CARD.
 
 
GUIDELINES and RULES
1. TO BOOK THE EVENT DATE---SUBMIT DEPOSIT of 20% of ESTIMATED TOTAL DUE of VHC QUOTE or $200 (whichever is greater) WITH SIGNED CONTRACT (www.villagehearthcatering.com). VHC QUOTE IS VALID FOR 30 DAYS. EVENT DATES ARE SUBJECT TO AVAILABILITY AND ARE ON A FIRST-COME FIRST-SERVED BASIS AND ARE NOT HELD/BOOKED WITHOUT DEPOSIT/CONTRACT. IF THE EVENT DATE IS CANCELLED AND NOT RESCHEDULED, 50% OF THE DEPOSIT IS NON-REFUNDABLE. IF THE EVENT DATE IS RESCHEDULED THE DEPOSIT WILL BE APPLIED TO THE NEW EVENT DATE. IF THE RESCHEDULED EVENT DATE IS CANCELLED THE DEPOSIT IS NON-REFUNDABLE.
 
2. TO FINALIZE THE EVENT DATE---FINAL GUEST COUNTS, EVENT UPDATES AND FINAL PAYMENT IS DUE 2 WEEKS PRIOR TO THE EVENT DATE, UNLESS OTHERWISE AUTHORIZED. AFTER THE EVENT DATE IS FINALIZED ANY CHANGES MAY BE SUBJECT TO SURCHARGES. IF A FINALIZED EVENT DATE IS CANCELLED AND EVENT DATE NOT RESCHEDULED, THE TOTAL AMOUNT PAID IS NON-REFUNDABLE. IF A FINALIZED EVENT DATE IS RESCHEDULED WITHIN 30 DAYS OF THE ORIGINAL EVENT DATE THE FINAL PAYMENT MINUS 50% WILL BE APPLIED TO THE NEW EVENT DATE. IF THE FINALIZED EVENT DATE IS CANCELLED, THE TOTAL AMOUNT PAID IS NON-REFUNDABLE.
 
THANK YOU FOR YOUR BUSINESS! Thomas & Terry Kongslien, Village Hearth Catering